As business owners we are now using cloud storage to keep our data records secure. Cloud storage helps keep us organized and we are able to recall and share our stored information from anywhere with ease, but sadly, there is danger in convenience.
On average 1.4 billion records are lost per month due to data breaches alone. 2018 is expected to see data breaches based on insecure application programming interfaces (APIs), account hijacking, and denial of service attacks (DOS). These plus many more nefarious reasons are why we must stay vigilant on keeping our data stored in the cloud secure. The last thing we want as business owners is for our customers’ information or our important data to be stolen by cybercrooks. In fairness, we can’t blame it all on the “bad guys.” Human error can also contribute to security issues within the cloud. Here are a few tips to help keep your data safe in the cloud. Hope you enjoy Cathy’s Tuesday Tip! ~Cathy
Is Your Cloud Storage Secure?
The easiest way to make sure that you won’t lose your data due to being hacked or any unforeseen cause is to back up everything. Use multiple devices. There is always a chance of mechanical failure so back up your data on 2 or 3 hard drives just as a precaution. Small portable drives up to 2TB are relatively cheap, so the cost for redundancy is not much of an issue in 2018.
Audit Account Access
Users of your accounts should only be given the level of access that they need. Auditing your accounts and limiting access lowers the risk of a security breach. Also while auditing your accounts, remove access for those who no longer require access.
Data storage services, such as Dropbox, have a 256-bit encryption while your data is being stored (or resting). Most data while being transferred (or in transit) to the cloud is encrypted with at least 128-bit secure sockets layer (SSL) technology. Some choose to use their own encryption software (Alertsec) to their encrypt data. When encrypting your own data you can create a unique encryption key. With using services like Dropbox, they keep the encryption key and you have no access to it.
There are a multitude of cloud services on the market. There are those with long term and short term storage. Some are better for file sharing and syncing (IDrive), some are for a Mac (Backblaze) or for both Mac and PC (Acronis). There are those with higher levels of security and some with faster speeds (Egnyte) and large file size capabilities (Zoolz). Some are even optimized for the mobile device use (Crashplan). There are many to choose from to fit your needs.
In the chance that you do have a data breach, constantly paying attention to your data in the cloud will help prevent a potential disaster. You will be aware of the breach and be able to repair the damage before too much information has been compromised. That coupled with the use of these tips, will start you on your journey to keeping your data safely stored in the cloud.
We all seek to simplify our life, why not start with our business and see what else follows! To view more of Cathy’s Tuesday Tips, visit our blog.